Totara Park Mountain Bike Club
Trails for our community

2018 Annual General Meeting

Date To Be Advised.

The Annual General Meeting will be held between the beginning of April and the end of May 2018

Members will be given at least 14 days notice of the date.

2018 Special General Meeting

Totara Park Mountain Bike Club INC Special General Meeting 
7.00pm Thursday 15th March 2018   
Location: Friends of Totara Room 
Totara Park, Wairere Road (behind Beaufords) 

Working Bees

We plan on running working bees on the first and third Saturday of each month from Saturday April 7; 

Stay tuned!

2017 AGM Minutes

Totara Park Mountain Bike Club (INC) AGM 2017 Minutes 

Location: Friends of Totara Park Club Rooms

Date: 29 th June 2017

Meeting opened: 7.08pm


Names of attendees: Kelvin Hieatt, Greg Simmons, Paul Allen, Colin Stickells, Blair Holst, Kevin Hawke, Adam Johnston, Alan Zuppicich, Steve Le Gallais, Peter Futterup, Mike Small, Caron Lynn, Kate Loman-Smith, Martyn Capstick, Geoff Leckie, Garth Lawrence, Joseph Allan, Sean Bolton.


17 Members in attendance.


Apologies: None


President report: Presented by Greg Simmons

  • Purchases included a Powered Barrow and a shipping container      for storage of club equipment.
  • Trail Pro were contracted for work on Scrubber, minor repairs      to Pony Express & upgrade to DIC.
  • Digger work/drain reinstatement on the track network continues.
  • Rain events leading to major works on Pony’s Express and      Anaconda
  • His view on the great cow debate.
  • Vision for future included; increasing trails to some 30 plus      kilometers and his goal would be to have a cross country course suitable      for local and national races. Also noted that the plans for new track had      been advanced and costed.      


Conversation about cattle in Totara Park:

Mike Small addressed the members regarding his opinion and position. An extensive discussion followed, with viewpoints for and against cattle in the park calmly debated.


Motion proposed by Paul Allen.

Executive committee are to form policy with regards to cattle in Totara Park. Then to have the policy ratified by the general membership.

Seconded by Blair Holst

Motion Carried.


Funding discussions

The Manurewa Local Board has offered a further $9000.00 to the club to assist with track repair following the storms in March and April. Incoming President to accept and sign funding agreement following the AGM. 

 Present was local board member Joseph Allan who discussed restructure of the local board/council and confirmed council willingness to work with community groups such as ours.

Costings covering track maintenance to be presented to Local board to support need for funding over the next 3 years.

Friends of Totara Park:


Kate Loman-Smith from Friends of Totara Park talked of 30,000 trees from the Mayor’s Million Tree Programme to be planted in the park and that it would be good for the club to work in with both Council and The FOT to plan new tracks in areas before fencing and tree planting took place. Funding for these areas could come from Property Developer Contributions being redirected to these types of environmental and community projects.   

Track Maintenance: – ongoing;

  • Digger work on the trail network to continue, drains have been repaired/reinstated.      Discussion that the drains were deep, and too some, dangerous, will see      the executive discuss the style of drain to be used in future.
  • Resurfacing still to be done
  • MAP 20 & 40 has been decided on as the material of choice      for use on the tracks.
  • Track material deliveries shall be placed in strategic locations      around the park for easier distribution onto tracks when weather allows.


A set of unaudited Year End (31/03/2017) accounts were supplied to the AGM.

Noted by Kelvin Hieatt, was the drop in membership fees over the last couple of years and also that $21,100.00 had been spent on repairing the tracks since the accounts were completed and the bank balance is $16,000. 

Motion to accept accounts proposed by Greg Simmons

Seconded by Garth Lawrence

Motion  carried.


Auditing of accounts/Changes to Constitution:

Greg Simmons put it to the membership that a Special General Meeting is to be arranged to consider changes to our constitution with regards to rules for auditing of accounts and executive membership issues.


Official council signs, council have buy in and the signs may be taken more seriously.


Discussion about subs - $0 for next 12 months to be consider by incoming committee. Incentives to increase membership shall be investigated by the new committee.


Addition of some new tracks to get bikes off the Bridal Paths would mean events could be run more easily without the need for marshals etc.

Election of Officers


President – Greg Simmons

Nominated by Paul Allen and seconded by Kelvin Hieatt

Unanimous vote.


Vice President – Paul Allen

Nominated by Kelvin Hieatt and seconded by Greg Simmons

Unanimous vote.


Secretary & Treasurer (combined) – Kelvin Hieatt

Nominated by Greg Simmons and seconded by Caron Lynn

Unanimous vote.

Council Liaison – Greg & Kelvin – already doing. All agreed it is part of the President’s role.

Club Captainno proposal.

Riders Repno proposal.

It was proposed these two positions become standard committee member positions.

Committee – Mike Small, Sean Bolton, Colin Stickells, Peter Futterup, Martyn Capstick, Kevin Hawke, Blair Holst

All names put forward were accepted. No further voting was undertaken.

Meeting closed: 8.41 pm